Finance, Disbursement, Procurement& property Administration Directorate

  • Work in harmony with the directorates
  • Collect quality information and timely transfer to the relevant authority
  • Purchases and expenditures are made with quality, timeliness, and attention to schedule
  • To bring the monthly operating funds: salary and capital, by the 10th day of the month from the financial office;
  • Payment of various regular budget, capital and other such payments as permitted by the rules and regulations;
  • Collect value added tax, deductible tax and also various trust funds and take evidence by handing it to the concerned persons by the 10th day of the month;
  • Payroll for employees on the 25th day of the month and send it to the bank to monitor the performance from the 26th day;
  • Keep track of the monthly billing schedule;
  • Monitoring and recording of budget transfers;
  • Keep track of your bank account until the 10th of the month by keeping track of your monthly accounts.
  • To record the daily accounting in the Ibex software and to perform the verification work between 10:30 and 11:30;
  • Send the zero balance report to the regional finance office on the 10th day of the month;
  • Preparing monthly information for the audit work, cleaning the accounts and making immediate corrections if errors are found;
  • Balanced budgeting and billing
  • Preparation of procurement plan by gathering annual plan and sending it to procurement agency between 1-30 July;
  • Developing specifications based on purchasing needs;
  • Preparing the tender document and completing the tender properly;
  • Provide quality supplies according to the needs of the college;
  • Provide price surveys to interested ones
  • Identifying the assets of the organization
  • Keeping a systematic and well-organized inventory of items to identify their appearance;
  • Carrying out the inventory of assets in the third quarter;
  • Identify items to be repaired and removed and pick them up according to the instructions.
  • Keeping a record of income and expenses and keeping a separate budget
  • Checking the box daily and keeping the necessary documents in good repair;
  • To give or receive the financial document of the fiscal year by month and by the purchase of the source of the budget and other payment document by means of the model 42;
  • Preparing, approving, and analyzing the general purchase contract;
  • Recording of purchase information in physical form, posting the evaluation results on the board and disclosing them to the public;
  • To coordinate with the Department of Discipline and Internal Audit on the opening of tenders, property counting and the identification and elimination of defects;
  • Keep a record of the property;
  • Promote a culture of teamwork and change;
  • Building the capacity of the performers;
  • Sharing experiences
  • Discuss the matter with those involved